Wicked Good Tips, Tricks & Shortcuts
1. Opening Slide
2. Agenda
• Why Use Them
• Create a Keyboard
• Windows (Key) Shortcuts
• Most Apps
• Word
• PowerPoint
• Excel
• Finding Shortcuts
• Create Your Own
• Toolbars/Menus
3. Why Use Them
• If you use MS Windows and Office applications in your daily work, a few simple tips will help you save
• an hour of your time per week, maybe more
• Best of all, these tips are so easy to use that you can put them to use immediately
• Pick & Choose - Do not try to memorize them all
• Memorize and learn 1 at a time
• *Please note that some schools/agencies may prevent you from changing some tools/options
4. On-Screen Keyboard
• Click on the 'Start' button
• Choose the 'Run' feature and type 'osk' in the text field
• The keyboard opens on your desktop which features different typing modes that can be used to type data (settings)
• Clicking mode - click the on–screen keys
• Hovering mode - use a mouse or key to point to a key, which is then typed
• Joystick or key
5. OSK Desktop Shortcut
• Right–click desktop, select New, - Shortcut
• Create Shortcut Wizard should appear
• Type OSK in Type Location - click Next
• Type a name - click Finish
• To set up a keyboard shortcut, right click the desktop shortcut you’ve just created and click Properties
• In the Shortcut key box, click a letter like Z and CTRL+ALT+Z will appear
• That’s your customized keyboard shortcut
• Click Apply and OK
6. Windows Key
• By itself, Opens Start Menu (great to know if it disappears)
• Ctrl-Esc works too
• Either shortcut will open the Start menu
• Use the Up and Down Arrow keys to move through the menu, and the Enter key to choose an item
7. Windows (key) +
• + D - shows the desktop
• + E - Windows Explorer
• + M - minimizes all open windows
• + Shift + M - maximizes all open windows
• + R - shows the RUN dialog
• + F - shows Search (find) window
• + TAB - Go through taskbar apps
• + L – locks Windows when leaving
• + U – Utility Mgr (osk)
• + Pause/Break - shows System Properties box
8. Context Menu
• Context-menu is what most people think of as the right-click menu —list of options relevant to the selected object
• Using the Application key is equivalent to, but easier than using Shift-F10
• Particularly useful within programs
• You can bring up the context menu for words in Word or cells in Excel without having to reach for the mouse
9. Minimize/Maximize/Close
• Press ALT-Spacebar to open the System menu, which includes Restore, Move, Size, Minimize, Maximize, and Close
• You also can close a window quickly by pressing ALT-F4, a shortcut that is especially handy for pop-up ads that display in a browser window with no menu bar
10. Screen Prints
• Copy an image of the currently selected Window to the Clipboard: Alt-<PrintScr>
• You can then paste the image into a document – CTRL + V
• Using Alt-<PrintScr> confines the capture to the currently selected window or dialog box, as opposed to <PrintScr>, which captures the entire screen (or Ctrl + PrintScr)
• If no dialogs are open, Alt-<PrintScr> gives you a picture of the current app
11. Windows Explorer Tips (my computer) (Winkey + E)
• Task pane/folder pane
• Views
• Details View
• Move Columns/Add/Remove/Resize
• Open two windows
• Rt click file – Properties - Summary tab
• Sorting
12. Delete a File – Bypass Trash
• If you have a sensitive file or a big file that you don’t want taking up disk space, press Shift +Delete to delete it instead
• It won’t appear in the Trashcan, it’s just gone with only one confirmation dialog box to confirm
13. Edit the Send To
• In Windows Explorer – Go to the Local Disk – (C:) drive
• Click on Documents and Settings
• User Name (your name usually)
• Double Click on Send To Folder to open
• Right click in Window (right side)
• Select New - Shortcut
14. Edit the Save As/Save In Menu
• File – Save As
• In Save In Drop Down box, find folder you want to save to, then
• Tools – Add to My Places
15. Create Dummy Text (in Word)
• First, Make sure the "Replace text as you type" option is selected by default ("Tools | AutoCorrect Options“)
• To create some dummy text for this presentation type:
• =rand(8,10) into your document
• Word instantly fills the screen with "The quick brown fox jumps over the lazy dog," over and over again
• The first number specifies the number of paragraphs, and the second tells Word how many sentences to put in each paragraph
16. Most Apps
• Ctrl + A – select all Ctrl + C – copy
• Ctrl + V – paste
• Ctrl + X – cut
• Ctrl + B bold
• Ctrl + I italic
• Ctrl + U underline
• Ctrl + P – Print
• Ctrl + H – Find/Replace
• Ctrl + F2 – print preview
• Ctrl + Y – repeat last command
• Ctrl + Z - undo
17. Most Applications
• Ctrl + N - New Doc
• Ctrl + O - Open File:
• Ctrl + S - Save
• Ctrl + F4 - Close Doc
• Ctrl + F6 – scrolls between open docs
• Ctrl + shift + C, Ctrl + shift +V – like format painter
• Ctrl + shift + P – change font size
• Ctrl + shift + F – change font
18. Most Apps
• F5 – Refreshes
• F7 – Spelling and grammar
• F11 – Full Screen
• F12 – Save As
• Alt + Shift + D - Insert the current date (not Excel)
• Alt + Shift + T- Insert the current time
19. F4: So Many Uses
• In some programs – repeats last action
• Use it to close any open applications
• Make sure the program you want to close is selected, press Alt+F4
• With one application that has many different docs in it, press Ctrl+F4 & just that 1 window closes instead of whole program
• Use F4 to shut down
• Make sure all programs are closed - press Alt+F4
• Brings up "Turn off computer" box - proceed with normal shut down
• Pressing Alt + F4 is the same as Start, Turn off computer
20. To Open Recently Used File
• Alt + F
• 1,2,3,4, etc.
• Expand List – Tools, Options, General
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